Utah Special Function Officer (SFO) Practice Exam

Which of the following best describes records of regularly conducted activity?

1. A description of occasional incidents

2. A compilation of data kept in a business

3. Informal notes on employee performance

4. A summary of personal opinions

The correct answer is: A compilation of data kept in a business

Records of regularly conducted activity refer to systematic documentation that captures activities performed routinely within an organization or business. Such records provide a structured and reliable reflection of the processes, operations, or behaviors that are part of standard business activities. These records often include logs, reports, or other documented evidence that show how certain tasks are performed, ensuring consistency, accountability, and traceability. Choosing the second option highlights the importance of these records in maintaining accurate business practices, legally supporting actions taken, and providing a solid basis for decision-making. These records can include transaction logs, meeting minutes, and other systematic accounts that make up the operational backbone of a business’s activities. The remaining options do not align well with the definition of records of regularly conducted activity. Occasional incidents may not follow a regular schedule, informal notes on performance are subjective and not systematically documented, and personal opinions do not accurately represent factual data or activities in a business context.